Associate Proposal Manager

Job Function: Coordinate and review the formulation and finalization of bids as required in coordination with the Contract Administrator and Project Management Staff.

Job Description:

  • Administer and supervise every stage of bid preparation including but not limited to monitoring, administration, and compliance.
  • Coordinate with Project Management staff to ensure proper collection of detail relevant to bid management.
  • Develop and prepare regular reports on the status of bids.
  • Determine the priorities, goals and objectives of work functions assigned.
  • Assign job numbers and maintain computer database for job detail and perform basic bookkeeping work.
  • Review operating practices and procedures to determine whether improvements can be made in areas such as workflow or reporting procedures.
  • Provide support to Project Managers.
  • Understand and follow all procedures for placing bids.
  • Ensure that bids are reviewed for accuracy and placed at the appointed time as assigned by client request.
  • Assist with contract procedures and compliance.
  • Assist with the Performance of commonly used contracting methods and contract types related to pre-award, post-award and or price/cost analysis and market conditions to evaluate bid responsiveness, contractor responsibility and contractor performance.
  • Plan and carry out recurring work using established procedures, conferring with the supervisor or higher-level specialists as necessary on technical problems.
  • Send subcontractor pre-qualification packages to potential subcontractors.
  • Approve subcontractors for future use by verifying their insurance, safety records, and signature of the contract.

Position Qualifications:

  • Accuracy – Ability to perform work accurately and thoroughly.
  • Communication, Oral – Ability to communicate effectively with others using the spoken word.
  • Communication, Written – Ability to communicate in writing clearly and concisely.
  • Conceptual Thinking – Ability to think in terms of abstract ideas.
  • Detail Oriented – Ability to pay attention to the minute details of a project or task.
  • Friendly – Ability to exhibit a cheerful demeanor toward others.
  • Judgment – The ability to formulate a sound decision using the available information.
  • Leadership – Ability to influence others to perform their jobs effectively and to be responsible for making decisions.
  • Motivation – Ability to inspire oneself and others to reach a goal and/or perform to the best of their ability.
  • Organized – Possessing the trait of being organized or following a systematic method of performing a task.
  • Project Management – Ability to organize and direct a project to completion.
  • Self-Motivated – Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative.
  • Working Under Pressure – Ability to complete assigned tasks under stressful situations.
  • Time Management – Ability to utilize the available time to organize and complete work within given deadlines.

Experience Required:

  •        2+ years of experience in contracts management.


  •       High School Graduate or General Education Degree (GED) Required
  •       Bachelor’s Degree Preferred

Computer Skills:

  • Must be proficient in Microsoft Office applications.

Benefits: Health, Dental, Vision, LTD, Life Insurance, 401K, Vacation, Holiday and Sick leave.


Castle provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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